🟡 Intermediate 12 minintermediate path
Scheduling: Meetings, Calendars, and Time Blocks
Great schedulers protect focus time, respect other people's time, and keep executives running on time.
Learning objectives
- Book meetings that respect focus blocks.
- Coordinate across time zones without errors.
Step-by-step
1. Default meeting length
25 or 50 minutes instead of 30 or 60. The 5–10 minute buffer prevents pile-ups.
2. Focus blocks
Reserve two 90-minute focus blocks per day on the calendar. Meetings go around them, not through them.
3. Time zones
Always share meeting times with the zone (e.g., 10:00 AM ET / 7:00 AM PT). Outlook and Google Calendar show recipients in their local time automatically.
4. Agendas
No agenda, no meeting. Put outcomes and pre-reads directly in the calendar invite body.
Key takeaways
- Book meetings that respect focus blocks.
- Coordinate across time zones without errors.
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