How to Write a Professional Cover Letter

Why bother?

A cover letter is a short, one-page letter that tells the hiring manager two things: why you want this specific job, and why you'll do it well. Three paragraphs is enough.

Many applications skip the cover letter. Sending one — even a short one — is a small signal that you're serious and organized.

The three-paragraph structure

1. Paragraph 1 — Which role you're applying for and one specific reason you're a fit.
2. Paragraph 2 — Two or three concrete accomplishments (numbers) that map to the job posting.
3. Paragraph 3 — A polite close: availability for an interview, thanks, and your contact info.

Template you can adapt

Dear [Hiring Manager Name],

I'm writing to apply for the [Job Title] position at [Company]. Your posting emphasizes [specific skill] and [specific responsibility], both of which are core to my current work.

In my current role at [Company], I [accomplishment with number]. Before that, I [accomplishment with number]. I've built strong habits around accuracy, communication, and consistent delivery — the same qualities your posting calls for.

I would welcome a short interview to discuss how I can contribute to your team. Thank you for considering my application. You can reach me at [phone] or [email].

Sincerely,

[Your Name]

Rules that matter

• One page. Ideally half a page.
• Match the letterhead of your resume — same font, same header.
• Address a real person if you can find one on LinkedIn.
• Never send the same letter twice — change at least the first paragraph.
• Send as PDF, filename 'FirstName LastName Cover Letter.pdf'.