Administrative Assistant Skill Checklist

How to use this checklist

Use this printable checklist to track your progress. Every checked item is a genuine step toward being interview-ready.

Software

• ☐ Outlook: rules, delegation, shared calendars.
• ☐ Word: styles, tables, mail merge.
• ☐ Excel: sort, filter, SUMIFS, XLOOKUP, pivot tables.
• ☐ PowerPoint: templates, slide masters, exporting to PDF.
• ☐ Teams, Zoom, and Google Workspace.

Core skills

• ☐ Manage calendars across time zones without conflicts.
• ☐ Book multi-leg travel and produce a clean itinerary.
• ☐ Draft a professional email in under two minutes.
• ☐ Produce meeting minutes with clear action items.
• ☐ Handle confidential information with discretion.

Recommended learning path

1. Office Skills — Outlook, Word, PowerPoint, communication, scheduling, filing.
2. Excel Beginner and Intermediate lessons.
3. Typing Practice until 50+ WPM.